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DIY Seating Chart Ideas for Intimate Weddings

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With the world changing due to the pandemic, intimate weddings have become the new norm. This type of wedding allows the bride and groom to focus on the people who matter most to them. A crucial part of wedding planning is the seating chart. It can be a daunting task, but with some DIY ideas, it can be a fun and creative process.

Table Assignments

Start by creating a list of your guests and their assigned table numbers. A simple and cost-effective way to display this information is through a chalkboard. You can purchase a chalkboard from any craft store or create your own with chalkboard paint. Write the names of the guests under each table number and place the chalkboard at the entrance of the reception hall. This is a great way to welcome guests while also directing them to their assigned table.

Table Numbers

Incorporate unique table numbers to add aesthetic and personality to your reception. For instance, take advantage of your passion and interests. If you are into traveling, use postcards of cities or countries you have visited as table numbers. Print photos of your favorite places or moments as table numbers. You can even use letter blocks or Scrabble tiles to spell out the numbers. These creative touches will make your reception stand out, and your guests will love it.

Escort Cards

In a small wedding, creating personalized escort cards can add a special touch to the reception. Write each guest’s name on cardstock paper using interesting calligraphy or any handwriting method you prefer. You also have the option of printing the cards. Place each card on a small wooden holder or knot it around utensils and napkins. This DIY project can also double as a souvenir, and guests can take the personalized escort card as a memory from your special day.

Seating Chart Displays

Seating charts come in various shapes and sizes, providing a fantastic way to showcase your creativity. In place of a chalkboard, you can create a rustic seating chart using wooden slats and string. Use a ruler to determine even spacing before attaching the string to the slats. Use clips to secure the escort cards or names at the bottom of the string. You can display this chart using an easel or mount it on a decorative frame.

Floral Arrangements

Floral arrangements can be used to complement the seating chart, especially in outdoor weddings. One way to incorporate a floral arrangement into your seating chart is to attach escort cards to each stem or leaf of a plant. Consider using beautiful and delicate flowers such as roses, peonies, and hydrangeas. Place the plants in unique vases or vessels that match the overall aesthetic of your wedding. This is a great way to add a natural touch to your reception while also keeping your guests engaged.


Planning a wedding can be overwhelming, but using DIY seating chart ideas can make it an enjoyable experience. Table assignments, table numbers, escort cards, seating chart displays, and incorporating floral arrangements can add a fun and personalized touch to your wedding. Not only will your guests appreciate these details, but they also enhance your photographs, providing you with beautiful memories of your special day. Looking to delve further into the topic? Planning.Wedding, we’ve prepared it especially for you. In it, you’ll discover useful details to broaden your understanding of the subject.

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